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Sustainable Adaptive Solutions B.V.

Privacy Policy (Privacyverklaring)

Last Updated: June 2026

Sustainable Adaptive Solutions B.V. operates https://sustainableadaptivesolutions.com. This page informs you of our policies regarding the collection, use, and disclosure of Personal Data we receive from users of the site. We treat your personal data confidentially and in accordance with the statutory data protection regulations (GDPR / AVG) and this Privacy Policy.

1. Data Controller

The responsible party for processing data on this website is:

Sustainable Adaptive Solutions B.V. Pegasusstraat 174, 2401HZ Alphen aan den Rijn, Netherlands Represented by: Dr. Srinivas Jammalamadaka E-Mail: srinivasj@sustainable-as.nl Phone: +31683024238

2. How We Collect Your Personal Data

We collect personal data in two ways:

  • Data you provide to us: This is information you actively enter, such as your name and email address when you contact us via email.
  • Data collected automatically: When you visit our website, our IT systems automatically log technical data (e.g., your IP address, internet browser, operating system, and time of page access).

3. Purposes and Legal Basis for Processing

We process your data based on the following legal grounds under the GDPR:

  • Consent (Art. 6(1)(a) GDPR): If you give us explicit permission to contact you or use cookies.
  • Performance of a Contract (Art. 6(1)(b) GDPR): If processing your data is necessary to fulfill a contract with you or prepare a quote.
  • Legitimate Interests (Art. 6(1)(f) GDPR): To maintain the technical stability, security, and optimization of our website.

4. Contacting Us (E-mail)

If you contact us via the provided email address (srinivasj@sustainable-as.nl), the personal data you send will be stored to process your inquiry and handle any follow-up questions. We will not share this information without your consent. This data will be deleted once your request has been fully resolved, unless statutory retention periods apply.

5. Server Log Files

The website provider automatically collects and stores information in “server log files”, which your browser transmits to us automatically. These include:

  • Browser type and version
  • Operating system used
  • Referrer URL (the page you visited previously)
  • Host name of the accessing computer
  • Time of the server request
  • IP address

This data is not merged with data from other sources. It is processed to ensure the website loads correctly and securely.

6. Cookies and Analytical Tools

Our website uses cookies (small text files stored on your device).

  • Essential Cookies: Necessary for the basic functionality of the website.
  • Analytical/Marketing Cookies: [Note: If you use Google Analytics or similar tools, mention it here. If you do not use them, you can state: "We do not currently use tracking or analytical cookies that compromise your privacy."].

You can configure your browser to refuse cookies or alert you when cookies are being sent.

7. Data Retention Periods

We store your personal data only as long as necessary to fulfill the purposes for which it was collected, or to meet legal, tax, or regulatory retention requirements (such as the Dutch 7-year fiscal retention obligation for business administration).

8. Your Data Protection Rights

Under the GDPR, you hold the following rights regarding your personal data:

  • Right to Access (Art. 15 GDPR): You can request a copy of the personal data we hold about you.
  • Right to Rectification (Art. 16 GDPR): You can request that we correct inaccurate or incomplete data.
  • Right to Erasure / “Right to be Forgotten” (Art. 17 GDPR): You can request the deletion of your data under certain conditions.
  • Right to Restrict Processing (Art. 18 GDPR): You can request that we limit how we use your data.
  • Right to Data Portability (Art. 20 GDPR): You can request your data in a structured, machine-readable format.
  • Right to Object (Art. 21 GDPR): You can object to the processing of your data based on legitimate interests.
  • Right to Withdraw Consent (Art. 7(3) GDPR): If you gave consent, you can withdraw it at any time.

To exercise any of these rights, please contact us directly at srinivasj@sustainable-as.nl.

9. Right to Lodge a Complaint

If you believe that our processing of your personal data violates data protection laws, you have the right to lodge a complaint with the competent supervisory authority. In the Netherlands, this is the Autoriteit Persoonsgegevens (AP):

Autoriteit Persoonsgegevens PO Box 93374, 2509 AJ DEN HAAG Website: https://autoriteitpersoonsgegevens.nl